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Board Committees

The committees of the board of the Grace United Church congregation offer an opportunity for you to be directly involved in the continuing life of the church and to help shape our direction. There are a variety of ways to be involved across the spectrum of church life. These committees are generally elected to serve by the congregation or by the board. If you would like to get involved in one or another of the committees please let us know and we will tell you more about the responsibilities of that group.

2020-2021 Board Members and Committees



Guiding Principles

Following are recommended guiding principles in determination of an updated governance model for Grace United Church.

  • Principles of Holy Manners will be adhered to at all times.
  • “Levels” of governance should be minimal – a “relatively-flat” organizational model should work the best in terms of overall effectiveness.
  • Every aspect of governance & leadership should be as open & transparent to the Congregational membership as possible – except, of course, for certain personnel matters which are mandated as confidential.
  • Emphasis should focus on a structure that encourages and enables all members to participate in one or more meaningful ways in areas where they feel comfortable contributing.
  • To the extent feasible, all members should participate in one or more of the Board Committees, working Teams or Task Groups — whichever best suit their talents & interests.
  • In all cases, committee and group ‘chairs’ and leaders can be either singular (eg: “Chair”) or plural (eg: “Co-Chairs”).
  • In every aspect of governance and leadership, we must always remain flexible.

Proposed Governance Model

  • *Congregational Meeting – All members of Grace United Church meeting to conduct Congregational business
  • * Congregational Board – Elected chairs & members of Grace United Church Committees
  • * Congregational Directors – Specified individuals who are named as “Directors of the Organization” to comply with certain requirements
  • * Grace United Church Committees & Teams – All Board Committees, Working Teams, Task-Groups, etc…

Congregational Meetings

Congregational Meetings are scheduled as needed, when a major consideration or decision is required. It is chaired by the Congregational Chair(s) and proceedings are recorded by the Congregational Secretary. All Grace United Church members are encouraged to attend and participate.

Congregational Board

Congregational Board meetings are scheduled monthly – or more frequently, if needed to deal with major issues, recommendations, or cross-committee decisions. To be effective, the Congregational Board should not deal with routine issues and decisions that properly belong with the Committees, Teams, and Task-Groups.

The Congregational Board includes the following persons elected by the Congregation or appointed by the Board on an interim basis until so elected:

Congregational Chair(s) & Congregational Secretary
Minister(s) [ by virtue of Call or Regional Council Appointment ]
Regional Council Representatives
M & P Committee members
Nominating Committee members
Stewardship Committee members
Welcoming & Membership Committee members – (Includes CCN (Congregational Care Network))
Worship Committee members
Faith Formation Committee members (Kids’ Program, Adult Programs, Youth, Groups)
Outreach Committee members
Communications Committee members
Finance Committee members (Treasurer, Envelope Steward, Fundraising)
Property Committee members
Trustees (Endowment Committee)

Congregational Directors

Some congregational reports, transactions, and practices require the listing of the directors of the organization. At Grace United Church, Directors will generally be named by virtue of their roles and elected positions. The following are deemed to be the Directors of Grace United Church:

Congregational Chair(s)
Congregational Secretary(s)
Finance Committee Chair(s)
Property Committee Chair(s)
Trustees Chair
Congregational Treasurer

Unless otherwise specified, 2 signatures will be required on official documents.

Committees & Teams

Working within Congregationally approved budgets & guidelines, Committees and their Teams plan and carry-out the duties & responsibilities associated with their area of contribution and responsibility at Grace United Church. They make all routine decisions and plans for their areas within the guidelines set. They form task-groups and sub-groups as needed to carry-out their responsibilities effectively. They meet as often as needed to accomplish their goals. They keep records of their actions and activities and provide regular reports about their plans & accomplishments to the Congregational Board. Committees, Teams, & Task Groups are the “go-to” and “get-it-done” members and leaders of the Congregation. They are the “basic ingredient” or “backbone” of our organizational model. It is sincerely hoped that virtually all active members of Grace United Church (depending, of course, on their ability) will be on one or more Committee(s), Team(s) or Task Group(s).

Pop Up Teams

Pop Up Teams are groups of individuals who have a common interest in an area of the ministry and come together to test new ideas by asking questions within their small group. When they have a proposed direction, they widen the circle to include stakeholders within the congregation to test their idea and make improvements before taking the final decision the Board or initiating the event or activity.

They liaise with the Board:

  • At the beginning to initiate the conversation
  • Updating the Board and seeking feed back
  • Presenting a final proposal, if necessary
  • Reporting back the result of an event activity


Congregational Board meetings are “open” to all church members and adherents, and all are encouraged to attend and participate and vote. Quorum is 50% + 1 of the Chairs or designated representatives of currently-active Committees must be present. It is the responsibility of the committee representatives to pass along any pertinent information to their committee.

In order to maintain transparency, the minutes of all board meetings should be available to the congregation at any time.


This document is to be reviewed bi-annually or whenever a new chair is installed to ensure that the governance model is being followed and/or any appropriate changes are made. All changes must be approved by the board.

Definitions – As per the United Church Manual


A person becomes a full member through one of the following ways:

a) adult baptism and profession of faith;
b) confirmation, if the person was baptized as a child and has now reached the age of understanding;
c) reaffirmation of Christian faith, if the person has already been baptized and made a profession of faith at an earlier time;
d) through a certificate of transfer of membership in good standing from another congregation or church; or
e) if the person cannot get a certificate of transfer of membership from another church, they may transfer their membership if the governing body is satisfied that they
i) have been baptized;
ii) became full members of their church after they made a profession of Christian faith;
iii) are of good Christian character; and
iv) have valid reasons for transferring to the United Church.

An adherent of a congregation is a person who contributes regularly to the life and work of the congregation but is not a member or full member.

Graphic of Congregational Board


For more info, please contact the church office.